Allowing employees to work remotely from home or other off-site facilities can increase employee productivity, reduce company costs, and create beneficial flexibility to keep business going if something happened to your company's primary physical location. However, teleworking or teleworking must be carried out carefully with the help of established company policies to protect employees, your customers and your company. costs of having employees on site. Workspace properties can be reduced or maintained at current levels, while your staff can still grow. Companies can reduce electricity network costs and reduce their total carbon footprint. In addition, your employees can get savings on fuel costs, vehicle maintenance and meal costs.
Many employees thrive in a remote work situation. The flexibility it allows can increase morale and help balance work and home life, resulting in increased productivity. Remote work options also enable a company to hire talent from around the world.
Having employees in different places and being able to work at home also increases your company's ability to continue operations in the event of a disaster. If for some reason your physical office needs to be closed, many business functions can still continue.
Start your small-scale remote work program with a pilot program. Provide the opportunity for only one or a few established employees whose work may be well suited for this type of environment, even if problems are encountered along the way. Testing this program before an enterprise-wide implementation helps address the inherent risks of business processes and workflows that come along the way, rather than broad issues.
Although teleworking can cause many exposures, most of them can be mitigated. with thorough planning and proper execution. Once policies and procedures have been established, companies can take full advantage of the benefits that teleworkers offer.
Teleworking must be performed carefully using established company policies to protect workers, your customers and your company. [1
9659008] The environmental change will mean that workflows must be adjusted. In addition, different communication and monitoring methods must be used to keep supervisors and team members as connected to remote workers as they are to the workers in the work area next to them. Employees who are allowed to work remotely should already have a good reputation with the company and understand what it will take to keep projects moving. Overall, with the right adjustments, productivity should remain the same, if not improved, for remote workers.
Occupational safety and ergonomics should be as important for teleworkers as workplace workers at your company. Teleworkers should participate in specialized safety training or orientation to carefully address all possible exposures they will encounter in their new environment, including ergonomics.
When a remote worker starts in his new workspace, a site visit should be made with a supervisor or HR staff to check that all sound safety measures are being addressed. Periodic visits are a good idea to ensure continued compliance. Remember that remote workers have the same right to compensation for injuries that occur during employment as employees in your facility do. Failure to monitor a remote employee's workspace regularly can lead to risks of development, which puts your company at greater risk for an employee's claim.
Information security is the biggest challenge for companies with remote employees. Physical loss or theft of devices that contain data or access to data is much more likely. Remote employees will usually have laptops and / or mobile data disks issued by the company to enable them to work with the same system and information that workers located. The protection of building security, key cards and the watchful eyes of other employees will not be able to protect their equipment.
Another aspect of security to be wary of is using company-issued equipment for non-work-related tasks. If laptops are accessed by family members, they may be able to download a virus or spyware. The same can happen if an employee became lax and used their business equipment for personal use. Companies should also be aware of how sensitive data or documents will be stored and disposed of. In particular, physical printouts must be disposed of properly.
To protect your employee and your company's interests, make sure all equipment requires passwords and encryption for access. A thorough policy should be established regarding the boundary between personal property and company property and activity for remote workers to prevent misstatements. When creating employees' remote workstations, make sure all wireless connections are secure and that your company has a policy of using unsafe connections (such as hotels and other public places) for work tasks. Companies can also set up Virtual Private Network (VPN) access to connect to the corporate network, to ensure secure access.
Contact CoverLink Insurance for more information on how to protect your business' best interests and plan for continuity and growth.