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How to develop a flexible policy for work schedules



Your employees are an important part of your business. Employers can experience several benefits by implementing a flexible work schedule. Allowing employees to develop a schedule outside of the normal 9 to 5 does not have to interfere with productivity. As long as the employer has developed a flexible work planning policy to set expectations and establish some ground rules, your company should benefit from it.

What is a flexible work schedule?

According to the US Department of Labor, a flexible work schedule is a work schedule alternative to the traditional 9 to 5, 40-hour work week. It enables employees to change their arrival and / or departure times and change their working hours to create a work-life balance. A flexible work schedule should include "core hours" where the employee is planned to be available to internal and external customers. Core hours should be agreed between employees and the employee's manager.

Get additional HR tips by reading, & # 39; Finding Employees: 5 Interview Questions for Millennials & Gen Z. & # 39;

The Nuts and Bolts of a Flexible Work Schedule Policy

  • Policy purpose: Explain why the company creates the policy.
  • Scope: Provide a summary of the policy and include who may be affected by the policy. 1
    9659009] Guidelines for exemptions versus non-exempt employment status: List of employee expectations for each employment status. This can include how many core hours are required, when an employee can work outside of their core time, how holidays would be handled and possible scheduling examples. You can also include if employees are entitled to a flexible work schedule if they have a performance improvement plan.
  • Procedure for Submitting a Request : Break up the steps where you want your employees to submit a flexible work schedule. You can include a form that highlights the hours that an employee wants to work according to a schedule each week or two weeks.
  • Approvals / Signatures of Employees and Employers

Once your flexible employment policy is complete, it is important to review policies on an annual basis to make appropriate changes. It is also important to have a statement that your company reserves the right to change, modify or make exceptions to this policy if necessary. This proverb provides a safety net if a situation arises that you did not plan for.

Examples of a flexible work schedule

There are many variants of what a flexible schedule can look like. A person can work their total hours in four days to have one day off a week; another employee may start earlier or stop later to eat a longer lunch; an employee may work 4 hours a day and 9 hours for the next 4 days. Employees may want a flexible schedule to schedule appointments during times of changing times to reduce the amount of paid leave (PTO) used for the non-"fun" things.

An example of a flexible work schedule that includes a half day each week can work Monday to Thursday from 7:30 to 17:00 with a 1/2 hour lunch, working Friday from 7:30 to 11:00 with afternoon "flexed" or off.

With so many variations, it is important to work with each employee and determine their need to change their schedule so that you can create a schedule that works best for you and the employee.

4 Job benefits with a flexible work schedule

1. Increases employee morale. Employees who can take care of their schedule and work when it works best for them will be satisfied.

2. Reduces inertia and absence. Employees who can change their schedule will have the opportunity to book time off or answer family responsibilities, which reduces absenteeism. Employees who are not early risers can choose to start the day a little later to let them be on time and be present or vice versa by starting the day a little later.

3 . Reduces staff turnover. Employees who are happy in their role due to the possibility of having a flexible work schedule that creates a balance between work and private life will be more reluctant to leave.

4. Improves company image . A flexible work policy can help create a corporate culture that is a family-friendly workplace.

Read our HR blog series for further tips on how to retain top talent, increase employee motivation and more. Or contact a local Society agent today for more information on insurance options that best suit your needs.

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